All BD JOBS INFO: Administration Jobs

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<strong>Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) </strong>GmbH
 is a German federal enterprise which offers workable, sustainable and 
effective solutions in political, economic and social change processes. 
For the team of our programme Rule of Law, we seek applications from 
suitable candidates for the position of an “<span class="style28">Administrative Officer [Procurement of Goods and Services]</span>.</div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhMy2UUf-lAg_o6I0DIWSCrPr0B1oE3xCJQ8ioYeZhjgPvfYI1X2gKrfGCJD0iFvx9zUHJpbIZoRR1vszpe3VygKcnMqomDWJEFY7HgCYM6z5h4EFfewKeNbjXb69nm3ZaUSWoMDtFW5nY/s1600/giz-logo.jpg" imageanchor="1" style="clear: left; float: left; margin-bottom: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhMy2UUf-lAg_o6I0DIWSCrPr0B1oE3xCJQ8ioYeZhjgPvfYI1X2gKrfGCJD0iFvx9zUHJpbIZoRR1vszpe3VygKcnMqomDWJEFY7HgCYM6z5h4EFfewKeNbjXb69nm3ZaUSWoMDtFW5nY/s1600/giz-logo.jpg" /></a></div>
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<strong>Job Location: </strong>Dhaka</div>
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<strong>Contract Duration: </strong>Until 30 June 2018 (extension upon  availability of fund)</div>
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<strong><span class="style26">A. </span>Responsibilities</strong>              </div>
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<b>The  position holder is responsible for:</b></div>
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<li>Acting as focal person for all procurement of goods and service related  matters of the programme</li>
<li>Smooth and timely processing of all contract and orders </li>
<li>Procuring of goods and services for the RoL Programme in accordance with  GIZ rules and conditions customs declarations</li>
<li>Liaison with output leads and PNGO’s on time about the status of  procurement particularly in the event of delays</li>
<li>Coordinating effectively with colleagues in the administrative division  and with procurement officers at GIZ Country Office </li>
<li>Supporting administration in maintaining the inventory in accordance  with GIZ rules and regulations </li>
<li>Supporting the Head PSU in all sort administrative 
tasks, deadlines,  follow-up and preparation/up gradation of programme 
related databases</li>
</ul>
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<strong>In  this context, the position holder fulfils the following tasks:</strong></div>
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<strong><span class="style26">B.</span><strong> Tasks</strong></strong></div>
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<strong>Procurement of Goods and Services </strong></div>
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<li>procures materials and equipment locally, monitor 
markets, issues  invitations to tender and processes orders in 
accordance with GIZ regulations</li>
<li>processing of services agreement contract according to the GIZ  regulations </li>
<li>enters and maintains data relevant to procurement of goods and services </li>
<li>processing of required documentation for bidding, EOI </li>
<li>Conducting the appropriate bidding process in collaboration with Country  Office </li>
<li>check every vendor record in EU blacklist [manually] and attach the  result with each order placed</li>
<li>ensure the four-eye principal in processing the procurement orders</li>
<li>accepts goods and ensures that the receipt is documented and goods  received checked appropriately</li>
<li>processes complaints</li>
<li>checks goods invoices, goods inwards receipts and other (delivery)  papers and payment instruction</li>
<li>arranges for the safe transfer of goods to their destination</li>
<li>notifies output leads of delivery location and time</li>
<li>processes cases of damage in transport</li>
<li>Processes short-term consultants invoices according to regulations </li>
<li>Maintain database of consultants and consultants firms reports </li>
<li>Support the finance team in finalization of all invoices </li>
</ul>
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<strong>Administrative tasks </strong></div>
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<li>Prepare  and impart training to internal staff, PNGO staff and other relevant field  staff in procurement of goods and services</li>
<li>Supporting the stock keeping of the supplies within the RoL </li>
<li>Assisting the logistic officer in provision of supplies, stationery etc. </li>
<li>Prepare  internal memos, instructions regarding latest development in procurement </li>
<li>Keep track  of consultant invoices and support the OP leads in follow up </li>
<li>maintain proper documents and files </li>
</ul>
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<strong>Communication and  Reporting</strong> </div>
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<li>Keep abreast knowledge of the procurement of  good 
and services regulations, Country Office standards etc. and communicate 
 the same with programme concerned staff</li>
<li>Keeping programme staff informed about all  internal GIZ updates of policies, guidelines pertaining to the procurement </li>
<li>Liaison between programme staff and the vendor,  consultant or consulting firm </li>
<li>Ensure smooth communication with Programme  staff, Country Office, PNGO as and when needed</li>
<li>Ensure managing proper knowledge share sessions  within the RoL </li>
</ul>
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<strong>Knowledge Management  and Information sharing</strong></div>
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<li>Ensuring  proper documentation of Procurement </li>
<li>Ensuring  that important information, good 
practices, meeting minutes, reports and  decisions from programme 
meetings is shared with the wider programme team</li>
</ul>
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1. <strong>Other  duties/additional tasks</strong></div>
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The  position holder</div>
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<li>Contributes to other project activities and any other  tasks as required.</li>
</ul>
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<strong><span class="style26">C.</span><strong> Required  qualifications, competences and experience</strong></strong></div>
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<strong>Qualifications</strong></div>
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<li>Bachelor Degree in Administration or  equivalent degree in similar area</li>
</ul>
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<strong>Professional  experience</strong></div>
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<li>Minimum 2 - 3 years of work experience in       similar field. </li>
</ul>
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<strong>Other  knowledge, additional competences</strong></div>
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<li>outstanding       working knowledge of ITC 
technologies (related software, phone, fax,       email, the internet) 
and computer applications (e.g. MS Office)</li>
<li>good command in English language both       spoken and written  </li>
<li>strong ability to work in a team and be       supportive to others’ efforts and work</li>
</ul>
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<span class="style25"><strong>We only accept electronic applications.</strong> <br />
                <strong>If you meet the above requirements you can  apply through the link below:</strong></span><br />
                  <a href="http://jobs.gizbd.org/"><strong>jobs.gizbd.org</strong></a><strong> </strong></div>
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Last Date of Application: <strong>August 12, 2015</strong></div>
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                No phone calls please. Only short-listed  candidates will be contacted.<br />
All  applications will be treated according to the merit and with strict  confidentiality.</div>
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GIZ is an equal opportunity employer. <br />
              Women and impaired persons are especially encouraged to apply and they will be <br />
              selected in case of equal qualification with other candidates.</div>
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