The United Nations Children’s Fund (UNICEF), Bangladesh is seeking applications for Administrative Assistant (Temporary Appointment) position available for eleven months in the Nutrition Section of its Dhaka office.
Major duties and responsibilities:
- Provides administrative support services to the Section Chief and other staff members. Arranges appointments, meetings, some involving high-ranking officials, and takes minutes and/or notes at meetings. Maintains Section calendar, receiving visitors, undertakes travel management including hotel reservations, prepares travel orders and assembles information pertinent to the purpose of travel.
- Searches and selects information and records in specified format, or on the basis of general instructions for use by others in preparing reports, correspondence, technical papers, project or programme plans and general reference documents.
- Drafts correspondence, memoranda and reports via oral instructions, previous correspondence or other available information sources, in accordance with standard office procedures. Maintains general office files.
- Coordinates with Supply and Procurement Section and makes arrangement for shipment and receipt of office and project supplies and equipment including customs clearance, etc. Coordinates with Admin Section and assists staff members and their dependents by processing requests for visas and other necessary personnel-related documents.
- Maintains, updates and transmits inventory records of non-expendable equipment.
- Responds to queries relating to the area of responsibility
- Performs other duties, as required
Completion of secondary education supplemented by technical or university courses in the relevant field
Work experience:
Five years relevant work experience including UN and/or international organizations
Language requirements: Fluency in written and spoken English and very good working knowledge of Bangla
Competencies/skills: UNICEF foundational/functional competencies
i) Core Values (Required)
Commitment; Diversity and Inclusion; Integrity
ii) Core Competencies (Required)
Communication [I]; Working with People [II] ; Drive for Results [I]
iii) Functional Competencies (Required)
Analyzing [I]; Learning and Researching [I]; Planning and Organizing [I];
Following instructions and Procedures [I]
Remuneration:
Remuneration is at GS-5 level of United Nations local salary scale
Applications with bio-data and completed P-11 (UN Personal History Form available at UNICEF website: www.unicef.org.bd) should be forwarded to the Chief, Human Resources, UNICEF, 1 Minto Road, Shahbagh, Dhaka by 2 January 2013. Please mention the post applied for. Only short-listed candidates will be called for test/interview.
APPLICATIONS FROM QUALIFIED FEMALE CANDIDATES ARE ENCOURAGED
Source: Bdjobs